As you collect W2s, 1099s and other tax documents, take a few extra steps to prepare an emergency financial first-aid kit. You never know when a pandemic, blackout, superstorm, fire or cyberattack will come.
The waterproof kit should contain essential documents you will need to reconstruct your financial life after a disaster — and also to help you get through one.
“Some docs you’ll need right away, and others you might not need right away but are difficult to replace,” said Neal Stern, a certified public accountant. “Some you have to have the original; some, a copy will suffice.”
Keep originals of identification: driver’s and marriage licenses, birth certificates, passports and Social Security cards, he said.
After a disaster, you may have to re-establish your ID, replace credit cards, complete a change-of-address form or apply for government assistance. Copies of those items could be kept in a secure cloud storage service, he added.
“If you can’t document who you are, it’ll be hard to get help,” said Stern, who is a member of the AICPA National CPA Financial Literacy Commission.
When people do get prepared for a disaster, said Jim Judge, a member of the American Red Cross Scientific Advisory Council, “oftentimes the financial side is not what people pay attention to.”
Judge keeps his important documents in a small plastic bin under his bed. He also stores money. “Cash is king,” he said, especially if the power is out and ATMs are not working.
Adam Levin, the ex-director of the New Jersey Division of Consumer Affairs who lost a house to Superstorm Sandy, recommended also creating a digital file of documents.
He suggests keeping digital copies of key financial documents on an encrypted waterproof USB flash drive. “If your bug-out kit gets into the wrong hands, it could be a nightmare,” he cautioned.
Adapted from the New York Post.
Hurricane season runs from June 1 to November 30.
Before the Storm:
During the Storm:
After the Storm:
LA Governor’s Office of Homeland Security, Tips for Power Outages, Emergency Preparedness for Pets, NOAA Hurricane Center, Prepare Your Business for Catastrophic Storms, Ready.gov Hurricane Resources, American Red Cross.
Working from home, on either a full time or part time basis, requires specific security and insurance considerations to keep your property and data safe.
Install Smart Security–Did you know more residential burglaries occur during the day than at night? Prowlers assume homes will be vacant during work hours, but since yours won’t be, it’s especially important that you take proper security measures to keep yourself safe.
Many home security companies now offer smart security options that allow you to monitor activity from your smartphone. If a camera or motion sensor captures anything unusual happening around your home, the system will notify you so you can see what’s going on and alert the authorities if needed — all without leaving the safety of your office.
Have a plan in the event of a break in. Even with a state-of-the-art security system, break-ins are still a possibility you should be prepared for.
If you are at home during a break-in, the best plan of action is to stay calm, call 911 and quietly get to a safe location — either outside the house or in a locked room. The intruder could be armed, so do not draw attention to yourself. After the break-in is over and you’ve spoken with local authorities, contact your insurer to file a claim for any damaged or stolen items.
Encrypt your data–Encryption software scrambles your data, making it unreadable to anyone without the encryption key. As such, these programs are crucial for securing sensitive information.
PC users can purchase encryption tools like CertainSafe for a monthly fee. You can choose to either encrypt your entire hard drive, individual files or files in bulk. For Mac users (operating on OS X Lion or a later update) FileVault comes pre-installed.
Aside from implementing encryption tools, you can also keep your data safe by password-protecting your computer and any other work-related devices, and signing out when you’re not using them. It’s a simple yet effective additional safeguard.
Secure Your Internet Connection–One of the most important ways to keep your business data safe is by using a secure and reliable internet connection. If you want to use a wireless connection, create a unique name(SSID) and password for your Wi-Fi network, and consider setting up a separate, dedicated guest network for all non-work activities to further limit access.
A virtual private network, or VPN, also helps to secure your connection against hackers. If you work for a larger corporation, your employer may provide you with a VPN so you can access company portals from home. If your company doesn’t provide VPN access or if you’re self-employed, you’ll have to sign up for the service on your own.
Some internet plans include additional security features, so check with your provider for more details on how to secure your connection.
Use a password manager–It may be tempting to use the same password for everything, but doing so makes it easy for hackers to access your information. Strong passwords can be difficult to remember, though, which is why password managers like LastPass or iCloud Keychain come in handy.
These management tools help you create optimal passwords and store them for you. They also make it easy for you to change passwords frequently.
Install Programs Sparingly–One of the most common ways to contract malware is by downloading corrupted files and programs. Some links contain viruses that could overhaul your entire system or make you susceptible to a DDoS attack. To mitigate this risk, simply avoid downloading anything unless you are certain the source is reliable.
Additionally, the most dangerous downloads often come in the form of email attachments, so be cautious before opening any file attachments from senders you don’t know. And even if you do know the sender, be wary of any suspicious-looking emails that ask for personal information or require attachment downloads.
While working from home has some unique security vulnerabilities, if you implement the safety measures outlined here, you’ll be more secure in no time.
Adapted from Property Casualty 360.
Advancing technologies are disrupting and transforming industries far and wide. From Uber and Lyft and their collective impact on the consumer transportation industry to Airbnb, WeWork, Spotify and more, we are experiencing a golden age of transformation where technologies are fundamentally changing the way we live, work and play.
Blockchain – a continuously growing list of records, called blocks, which are linked and secured using cryptography – has the potential to surpass these disruptors by a significant margin—if business leaders are willing to invest the necessary capital and time. Blockchain technology has already permeated industries far and wide. For the insurance industry, it holds immense transformative potential.
How so? The volume of documents and data shared within the insurance industry is immense. Between policy documents, premium payments, claims processing, claims payments and other activities, millions of transactions occur on a daily basis. Given the amount of data being shared, and the complex nature of the guidelines (e.g., coverage limits, reinsurance agreements, deductible amounts, premium amounts) that drive the insurance industry, this in many ways is the perfect industry for blockchain technology. Some of the more significant areas in which blockchain could disrupt the insurance industry are related to efficiency, transparency and claims processing.
Blockchain technology can streamline the insurance application processes by enabling individuals to establish an identity that has all the necessary background information and is encrypted (i.e., a block). Carriers can be granted access to this verified and protected identity quickly and securely. The ease by which this information could be shared would hopefully lead to more transparency and efficiency.
Another major impact of blockchain technology relates to claims processing. As it stands now, insurance fraud and claims payment inefficiencies are two of the main issues affecting many carriers. The use of blockchain technology could lead to less fraudulent claims and quicker payment processing.
For example, the use of a blockchain registry in the life insurance sector could lead to quicker, accurate payments in a time of need for many families. The main issue in many life insurance cases relates to family members being unsure if the deceased is insured and unaware of where any documents reside. A blockchain would hold all of this information securely and with anonymity along with the millions of other individuals who have life insurance (i.e., a blockchain consisting of all life insurance policies in place). Upon death, any additional documents could be uploaded to the block. The carriers would then cross-reference this block and payments would be made once all criteria is met. As it stands now, without this technology, there currently are billions of dollars in unclaimed life insurance funds.
Similarly, following a hurricane, if an insured was unable to locate their policy documents and their agent’s contact information, blockchain registry would house this information, allowing for a speedier claim filing. This, in turn, would eliminate the need to delay repair work until the insurance documents are found.
There are hundreds of uses of blockchain technology in numerous industries. Companies are already starting to invest in this tool due to the vast impact it could have. The future is here!